When applying for jobs in Japan, even foreign candidates are sometimes asked to submit a resume in Japanese. This is especially common for business roles compared to engineering positions, and at large companies rather than start-ups.
Submitting a resume that looks “out of place” can lower your chances, even if your skills are strong.
This guide will help you:
- Understand the structure of a Japanese Rirekisho (履歴書)
- Write a clear Shokumu Keirekisho (職務経歴書, career history document)
- Learn the key phrases and formatting recruiters expect
- Avoid common mistakes that frustrate hiring managers
1. The Two Key Documents
履歴書 (Rirekisho) – Standardized Resume
- A structured form used across industries.
- Contains personal info, education, work history, skills, certifications.
- Purpose: to provide a consistent, comparable overview of candidates.
👉 Often follows a fixed template (many available in stores or online).
職務経歴書 (Shokumu Keirekisho) – Career History Document
- A free-format, detailed record of your work history.
- Highlights responsibilities, achievements, strengths, and career progression.
- Purpose: to show the value you bring beyond basic facts.
👉 For mid-career or specialist roles, this is the most important document.
2. Vocabulary & Phrases You’ll Need
Basic Information
- 氏名 (Name) → Write in both English and Katakana if possible
- 生年月日 (Date of Birth) → YYYY年MM月DD日 format
- 住所 (Address) → Include postal code
- 連絡先 (Contact Information) → Phone + email
Education & Work History
- 学歴 (Gakureki, Education history)
- 職歴 (Shokureki, Work history)
- 〜(に)入学 (Enrolled at…)
- 〜(を)卒業 (Graduated from…)
- 〜(に)入社 (Joined company…)
- 〜(を)退職 (Resigned from company…)
Other Common Sections
- 資格 (Qualifications / Certifications)
- 志望動機 (Reason for applying)
- 本人希望記入欄 (Special notes / requests)
3. How to Fill Out a 履歴書 (Rirekisho)
- 顔写真 Photo: Standard in Japan. Professional attire, neutral background. Recently taken (within 3 months).
- 学歴・職歴 Education & Work History: Written in reverse chronological order. Keep it concise—just institutions, dates, and roles.
- 資格 Qualifications: Include official certifications (TOEIC, JLPT, IT licenses, etc.).
- 志望動機 Reason for Applying: Why you are applying for this company. Short, but tailored. Avoid copy-paste phrases.
- 本人希望記入欄 Special notes: If you have no special requests, always write “特になし” (“None”). Leaving it blank looks careless.
4. How to Write a 職務経歴書 (Shokumu Keirekisho)
This is where you can truly differentiate yourself.
Common Formats
- Chronological (時系列型): Career described in order, highlighting progression.
- Functional (職能型): Grouped by skills or responsibilities, useful for specialists.
- Hybrid (併用型): A mix of both—popular among mid-career professionals.
What to Include
- Company name, size, industry
- Period of employment (YYYY/MM – YYYY/MM)
- Job title & responsibilities
- Specific achievements (preferably with numbers)
👉 Example:
“Led a team of 5 engineers, developed new payment system, reduced transaction errors by 30%.”
5. Recruiter Insights: What They Look For
- Clarity: Easy to scan, consistent formatting.
- Achievements: Results matter more than tasks (e.g., “Increased sales by 20%”).
- Cultural Fit: Respect for Japanese standards (dates, sections filled properly).
- Transparency: Address gaps honestly (e.g., “6 months for family care” is acceptable).
👉 [Learn more & Download free Japanese resume template]
6. Frequently Asked Questions
Q: Should I handwrite my resume?
A: For most jobs, typed is acceptable (and preferred for foreign applicants). Handwritten resumes are still valued in very traditional sectors.
Q: What if I have a career gap?
A: Be honest. Briefly explain (“study abroad,” “childcare,” “personal development”). Recruiters appreciate clarity.
Q: Can I submit my Japanese resume without a photo?
A: In Japan, attaching a photo is still the standard practice for resumes (履歴書).
Omitting it may be seen as incomplete. However, some start-ups or global firms are more flexible. If the job posting doesn’t specify, it’s safest to include a professional photo.
Q: How long should the 職務経歴書 be?
A: Usually 2–3 pages. Longer is fine if you have extensive experience, but keep it clear and structured.
7. Final Checklist
✅ Consistent date format
✅ Clear separation of education and work history
✅ Concrete achievements in the 職務経歴書
✅ Professional photo attached
✅ No blank fields left unexplained
Conclusion
A Japanese resume is more than just a record of your career—it shows respect for the hiring process. By following these conventions, you increase your chances of making a positive impression on recruiters.
At Talisman, we support international candidates not only by introducing opportunities, but also by helping you present your story effectively in the Japanese job market.
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