1. What’s the Difference Between “Renewal” and “Change of Status”?
✅ Renewal
If your job and visa type stay the same, but your visa is about to expire, you need to renew it.
Examples:
- You continue working at the same company
- Your job duties remain unchanged
✅ Change of Status
If your job type, field, or visa category changes, you need to apply for a change.
Examples:
- You move from being a student to working full-time
- You switch from an engineer role to a marketing position
- You change from a Working Holiday Visa to a work visa
💡Important: Your visa must match the nature of your work in Japan.
2. Visa Renewal: When and How?
📅 When to apply
You can apply for renewal up to 3 months before your current visa expires.
We recommend starting 1–2 months in advance to avoid delays or last-minute issues.
📄 Required documents (example)
- Application form for Extension of Period of Stay
- Passport and Residence Card
- Certificate of Employment and tax documents
- Certificate of income and tax payment (from your city hall)
✍️ In most cases, you apply personally, but some companies may help or guide you through it. Processing takes about 2 to 4 weeks.
3. When Do You Need to Change Visa Status?
You need a Change of Status of Residence if:
| Your Situation | What to Apply For |
|---|---|
| You’re a student starting a full-time job | Change from “Student” to “Engineer/Specialist in Humanities/International Services” |
| You’re working part-time on a Working Holiday Visa, and now get hired full-time | Change from “Designated Activities” to a work visa |
| You switch to a different type of job | Apply for a visa that matches your new role |
⚠️ Important: Some jobs (like service or manual labor roles) may not be covered by certain visa types.
📄 Required documents (example):
- Application form for Change of Status of Residence
- New employment contract and detailed job description
- Company information (brochure, registration certificate, etc.)
- University diploma or certificate of experience
4. Key Points & Common Mistakes
⚠️ Renewing a visa right after changing jobs is risky
If you switch jobs and immediately apply for renewal, immigration may see “no work record” and ask questions.
→ Best practice: Renew your visa before quitting if the expiration date is coming soon.
⚠️ Don’t work outside your visa scope
Doing a job not allowed under your visa type (e.g., working at a café with an engineer visa) may count as unauthorized work.
5. Will My Company Help With the Application?
Yes—many companies that hire foreign engineers provide support for visa procedures.
Support can include:
- Providing required documents
- Helping fill out application forms
- Referring you to certified immigration lawyers (gyoseishoshi)
🧑💼 If you’re unsure about what happens after getting hired, just ask your employer during the process.
Most are happy to support you—it’s part of a smooth onboarding.
6. Final Tips: Staying in Japan Is More Than Just Getting the Job
Once you’ve landed your role, managing your visa is a part of your professional journey.
It may seem complex, but you don’t have to do it alone.
Remember:
- Start visa renewal early (up to 3 months ahead)
- Change status if your job or visa type changes
- Always consult your company or a legal expert if unsure
Your successful career in Japan is built not just on skills—but on staying informed and prepared.
References
Immigration Services Agency of Japan – Procedures for Renewal and Change of Status
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